Operator compliance resources

Traffic Commissioner public inquiry: evidence checklist

Preparing for a PSV or HGV operator public inquiry starts with identifying precisely what the call-up letter alleges, the applicable deadlines and the evidence needed to answer each issue. This checklist is a starting point, not a substitute for the directions in your own notice.

Notice and deadlines

Public inquiry call-up letter, case reference and all enclosures
Licence number, operator name, hearing date, directions and response deadlines
Correspondence with the Traffic Commissioner, DVSA and OTC

Operator and management

Current operator licence and undertakings
Transport manager appointment, qualifications and oversight records
Organisational responsibilities, audit trails and compliance reporting

Vehicles and maintenance

Vehicle list and operating centre details
Inspection schedules, PMI reports, defect reports and rectification records
MOT history, safety recalls and maintenance-provider contracts

Drivers and operations

Driver licence and entitlement checks
Tachograph, drivers hours and working-time analysis
Training, disciplinary and corrective-action records

Evidence and remediation

Chronology of alleged events, with source documents
Independent compliance audit and findings, where commissioned
Dated corrective-action plan with responsible owners and proof of completion

How to organise the bundle

Keep original records intact. Use a numbered index, a dated chronology and an allegation-to-evidence matrix. Mark missing records and explain gaps rather than recreating or backdating documents. Separate historic non-compliance from actions already completed and measures still planned.

Check the call-up letter for any required format, disclosure date, witness attendance or submission instructions. Requirements vary with the case.

Wolfe & Black provides independent case preparation and evidence organisation services. It is not a firm of solicitors and does not undertake reserved legal activities.